LA Winds Budget Report – 10/7/17

Revenues

37,135	Currently in LA Winds Bank Account
12,731	LA Winds money in SFVSO acct.
2,140	Money on hand to be deposited (Band  member tix 375, Additional Dues 250, Boxoffice 10/1 275, New subscribers  240, LACMA 1,000)
1,500	Maestro Circle check to be deposited
1,000	Additional member dues to be collected
1,800	Projected Ralphs income (3×600)
200	Projected new subscribers (5X40)
1,200	Projected ticket sales at gate (4X300)
1,200	Projected band member ticket sales (4X300)

$57,906                Current and Projected Revenues

 

Expenses 

19,000	Balance of Calabasas & Agoura Hall and Percussion Rental
1,500	GHCHS Band Room Rental
4,000	BBQ at DAV (1,500 rental + 2,500 food  12.50 pp X 200 persons)
5,000	Percussion inst rental (2,000 above original estimate)
6,800	Director’s Honorarium (34 music services)
3,500	Meals, tickets, home concerts for 23 Maestro Circle members (additional 500)
291	Program reim to Piazza for 10/1 program
800	Additional programs for 4 remaining concerts
250	SO Women’s club rental for Chamber Music Concert
500	Honorarium for concert recordings
1,000	Honorarium for Video recordings
1,000	Additional musicians and supplies for band
1,000	Music purchase and rental
1,000	Non LA Winds professional soloists
1,000	Holiday and San Diego Band concert receptions
500	New Group Photo
2,000	Misc. Supplies
1,000	Attendance at American Concert Band Conference in Buffalo
1,000	Music copying and pdf costs
1,500	Band Banquet in San Diego
500	Executive Board Formation Luncheon
350	Non profit registration

$48,491 Current and Projected Liabilities

 $9,415                Surplus

 (2017-2018 Season began with $1,935 carryover surplus from end of 2016-2017 season. 2016-2017 season began with $6,000 carryover debit from 2015- 2016 season)

Opening

The executive meeting of the Los Angeles Symphonic Winds Board Meeting was called to order at 9:31with 10:30am start for open board meeting on October 7, 2017 in Woodland Hills by Stephen Piazza.

Present

Steve P., Steve W., Kathy, Arlene, Sy, Chuck, Eileen, Bob, Sue A., Mary, Debbie, Marv

Approval of Agenda

The agenda was unanimously approved as distributed.

Approval of Minutes

The minutes of the previous meeting were unanimously approved as distributed.

Open Issues

Dues: $7,200 collected currently. New members with late start will pay an $80 prorated fee.

Oktoberfest Concert & Reception Review:

• Calabasas Stage Crew need to be present for sound and lighting requests before, during and after the concert.
• There was good feedback on the concert with a concert attendee’s opinion — they felt that the 2^nd half was stronger.
• Good turnout at the reception, surprisingly large crowd (perhaps around 60?).
• The restaurant was not a cooperative as promised with tables reserved intermittently and not in a grouping. Ultimately, the patrons seemed to enjoy the reception.
• Steve suggested in the future the LA Wind Performers could mingle more with the concert attendees to promote good will at post-concert events.

Non-profit filing status: The Articles of Incorporation will be filed on Monday, October 9, 2017 with the By-Laws Report. Current sharing of Non-Profit Status triangle with San Fernando Valley Symphony and Center Stage Opera will be dissolved when LASW Non-Profit Status is achieved.

Band Sponsorship:

• Ralph’s Program:
  • Annual renewal required for those who have signed up for the Ralph’s donations. Sy will attempt to obtain our Ralph’s summary and other pertinent information from Richard Lewis.
  • Food For Less – Another program that ties into the Ralph’s Cards (same ID). Needs to be added information those shoppers in our Ralph’s verbiage.
  • Marv stated that Ralph’s contribution will diminish with increased participant enrollees. Hope to add Amazon Smile when 501c3 status is obtained.
• Donation Forms distributed at Oktoberfest concert generated 2 $50 donations from attendees.
• Checks for donations should be made to Los Angeles Symphonic Winds Association.
• Sponsorship form and information needs to be added to the LA Winds Site.

New Business

Mary will accept membership to the San Fernando Valley Arts Council for LASW representation.

Upcoming Holiday Concert and Reception:

• Four Center Stage Opera singers will be featured therefore Center Stage Opera subscribers can attend with their Opera subscriptions for no additional entry fee. Steve will inform them with Kathy following up.
• The Cookie Baking Contest will take place (a repeat of last year’s contest).
  • Cookie Crew: Arlene, Mary and Eileen
  • Band Members only to participate and bring their baked items
  • Row A – performance hall will be the location to drop off the cookies
  • Early access permitted to auditorium for participants to drop off their box of cookies.
  • Submit cookies in a cardboard box with a page pasted to the inside of the box top with your photo (holding your instrument would be great!), name, contact information, Cookie name, and recipe. These will be on display behind your cookies for the contest.

Future Concert: Goal to include high school band students from Sherman Oaks Center for Enriched Studies (SOCER).

Next Concert: November 19^th Chamber Concert

• Takes place at a smaller venue (Sherman Oaks Woman’s Club) with limited parking
• Two (1pm & 4pm) performances to accommodate our concert goers
• The members will provide shuttle cars on Seloma (parallel to Kester) to transport attendees to the venue.
• Current Count: 1pm – 35 tickets sold, 4pm – 70 tickets sold.
• Parking lot attendant volunteers needed to inform ambulatory concert attendess to park elsewhere.

 

Agenda for Next Meeting

• Non-profit filing status.
• Chamber Concert preparations.

Adjournment

Meeting was adjourned at 12:25pm by Stephen Piazza. The next general meeting will be at 10:30am on November 4, 2017, in Woodland Hills.

Minutes submitted by:    Charles Fernandez

Approved by:                   Susan Anderson